How to reserve hotel blocks

How do I reserve a block of hotel rooms?

When you call to reserve, give the hotel the dates you expect your guests to be there, plus any special requests you’re hoping they’ll help you fulfill (like dropping welcome bags at the door, or transportation to and from the airport). To start, book a smaller number of rooms and add more later if needed.

Do you have to pay to reserve a block of hotel rooms?

Most couples need less than 30 rooms per night and hotels are more than happy to provide a complimentary room block. … After that date (usually 30 days before the wedding), the rooms will be “released” from the block and your guests will have to pay the standard price.

How does reserving hotel blocks work?

The basics: A hotel room block is a reservation of 10+ hotel rooms. The perk of a room block is that they save you time, money and ensure that all of your guests will have a place to stay during the event you are hosting. On average, group rates are 15% to 40% lower than standard rates. This deal is already sweeter.

How far in advance should I book a block of hotel rooms?

Couples typically reserve hotel room blocks about 3-8 months before the wedding. To do this, narrow your search to a handful of hotels (Hotel Planner is a great tool to start with!) and give each of them a call, asking for the venue manager.

How do you negotiate a hotel block?

Here are five tips on how to negotiate the best rate on a hotel room block.

  1. Start Your Search Early. The earlier you start looking and booking, the more options you’ll have. …
  2. Plan for the Right Number of Rooms. …
  3. Do Your Homework on Rates. …
  4. Ask if On-site Events Can Lower Your Rate. …
  5. Go Over the Contract with a Fine-toothed Comb.
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What does 20% attrition mean?

Cumulative – This means that your room pick-up is based on your total pick-up for all dates of your event. For example, if you have a block of 50 rooms per night for a four-night event, this counts as a cumulative 200 room night block. If you have a 20% attrition allowance, you can drop 40 room nights without penalty.

Can you negotiate hotel prices?

If the listed price of a hotel room is scaring you off, don’t call it quits – you might be able to negotiate the cost. Depending on the time of year, the hotel company and a few other determining factors, it may be possible to phone the hotel and bargain for a better price for your stay.

How can I book a hotel without paying?

No advance payment for most reservations When you make a reservation through HotelGuides, your credit card is usually not charged. In fact 90% of our reservations do not require an advance payment of any sort. You simply pay the hotel when you arrive or check out.

How do you reserve a block of rooms for a wedding?

Arranging Hotels for your Wedding

As a key bit of advice, reserve a block of rooms for your guests at special rates at one or two select hotels with plenty of time before the big event. At most hotels, and as a general rule, the minimum number of guests rooms required to make a block is 10 rooms per night.

What is a courtesy room block?

A Courtesy Block is a block of rooms held for your group with a cut-off date (usually 30 days prior to check-in). At the cut-off date, the hotel will release any unbooked rooms in your block back into their inventory without financial obligation for you.

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How far in advance can you book a wedding?

Generally, you should plan to book your wedding reception site at least a year to nine months before your date. That means you should probably start researching and touring a month or two before that.

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