How to reserve a block of hotel rooms

Do you have to pay to reserve a block of hotel rooms?

Most couples need less than 30 rooms per night and hotels are more than happy to provide a complimentary room block. … After that date (usually 30 days before the wedding), the rooms will be “released” from the block and your guests will have to pay the standard price.

How do I book a block of hotel rooms?

When you call to reserve, give the hotel the dates you expect your guests to be there, plus any special requests you’re hoping they’ll help you fulfill (like dropping welcome bags at the door, or transportation to and from the airport). To start, book a smaller number of rooms and add more later if needed.

How far in advance should I book a block of hotel rooms?

Couples typically reserve hotel room blocks about 3-8 months before the wedding. To do this, narrow your search to a handful of hotels (Hotel Planner is a great tool to start with!) and give each of them a call, asking for the venue manager.

How do I block hotel rooms for events?

To create your block, you’ll want to pin down the number of rooms you’ll need as well as your reservation dates. Then, call the hotels that you’ve chosen and discuss the reservation terms. When everything is arranged, send all of the details out to your guests so that they can make their reservations.

How do you negotiate a hotel block?

Here are five tips on how to negotiate the best rate on a hotel room block.

  1. Start Your Search Early. The earlier you start looking and booking, the more options you’ll have. …
  2. Plan for the Right Number of Rooms. …
  3. Do Your Homework on Rates. …
  4. Ask if On-site Events Can Lower Your Rate. …
  5. Go Over the Contract with a Fine-toothed Comb.
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How does reserving hotel blocks work?

The basics: A hotel room block is a reservation of 10+ hotel rooms. The perk of a room block is that they save you time, money and ensure that all of your guests will have a place to stay during the event you are hosting. On average, group rates are 15% to 40% lower than standard rates. This deal is already sweeter.

When reserving a hotel room when do you pay?

In fact 90% of our reservations do not require an advance payment of any sort. You simply pay the hotel when you arrive or check out. When you are charged a deposit for a reservation, your credit card is charged by the hotel, not by HotelGuides.

Do you have to do a hotel block for a wedding?

While a room block isn’t required, setting aside a block of rooms at a local hotel or two will help ensure that your guests have somewhere to stay — especially if you’re getting married on a holiday weekend or during a busier time of the year in a popular destination.

How can I get out of a hotel attrition?

Ways to Mitigate Attrition

Any opportunity that they might have to resell those rooms will work to your advantage. Be sure there is a resell clause in your contract! Add attrition dates into your calendar or project timeline, so you do not miss the opportunity to release rooms without penalty.

What is a courtesy room block?

A Courtesy Block is a block of rooms held for your group with a cut-off date (usually 30 days prior to check-in). At the cut-off date, the hotel will release any unbooked rooms in your block back into their inventory without financial obligation for you.

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How do you set up a hotel block for a wedding?

Arranging Hotels for your Wedding

As a key bit of advice, reserve a block of rooms for your guests at special rates at one or two select hotels with plenty of time before the big event. At most hotels, and as a general rule, the minimum number of guests rooms required to make a block is 10 rooms per night.

When should we send out save the dates?

Mail your save the dates. The basic rule of thumb is to send save the dates 6 months before the wedding. For a destination wedding, it is customary to mail save the dates 8 to 12 months in advance. For a local affair, send save the dates 4 months in advance.

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