How do you reserve hotel room blocks for a wedding?
When you call to reserve, give the hotel the dates you expect your guests to be there, plus any special requests you’re hoping they’ll help you fulfill (like dropping welcome bags at the door, or transportation to and from the airport). To start, book a smaller number of rooms and add more later if needed.
How do hotel room blocks work for weddings?
The basics: A hotel room block is a reservation of 10+ hotel rooms. The perk of a room block is that they save you time, money and ensure that all of your guests will have a place to stay during the event you are hosting. On average, group rates are 15% to 40% lower than standard rates.
Do you have to pay to reserve a block of hotel rooms?
Most couples need less than 30 rooms per night and hotels are more than happy to provide a complimentary room block. … After that date (usually 30 days before the wedding), the rooms will be “released” from the block and your guests will have to pay the standard price.
How far in advance should I book a block of hotel rooms?
Couples typically reserve hotel room blocks about 3-8 months before the wedding. To do this, narrow your search to a handful of hotels (Hotel Planner is a great tool to start with!) and give each of them a call, asking for the venue manager.
How do you negotiate a hotel block?
Here are five tips on how to negotiate the best rate on a hotel room block.
- Start Your Search Early. The earlier you start looking and booking, the more options you’ll have. …
- Plan for the Right Number of Rooms. …
- Do Your Homework on Rates. …
- Ask if On-site Events Can Lower Your Rate. …
- Go Over the Contract with a Fine-toothed Comb.
How many hotel rooms should I block for my wedding?
When reserving a hotel room when do you pay?
In fact 90% of our reservations do not require an advance payment of any sort. You simply pay the hotel when you arrive or check out. When you are charged a deposit for a reservation, your credit card is charged by the hotel, not by HotelGuides.
How can I get out of a hotel attrition?
Ways to Mitigate Attrition
Any opportunity that they might have to resell those rooms will work to your advantage. Be sure there is a resell clause in your contract! Add attrition dates into your calendar or project timeline, so you do not miss the opportunity to release rooms without penalty.
When should I send my wedding invitations?
Traditionally, invitations go out six to eight weeks before the wedding. That gives guests plenty of time to clear their schedules and make travel arrangements if they don’t live in town. If it’s a destination wedding, give guests more time and send them out three months ahead of the wedding.
Can you negotiate hotel prices?
If the listed price of a hotel room is scaring you off, don’t call it quits – you might be able to negotiate the cost. Depending on the time of year, the hotel company and a few other determining factors, it may be possible to phone the hotel and bargain for a better price for your stay.
What is a courtesy block?
A Courtesy Block is a block of rooms held for your group with a cut-off date (usually 30 days prior to check-in). At the cut-off date, the hotel will release any unbooked rooms in your block back into their inventory without financial obligation for you.