How does booking a block of hotel rooms work?
Room Blocks, Explained
The basics: A hotel room block is a reservation of 10+ hotel rooms. The perk of a room block is that they save you time, money and ensure that all of your guests will have a place to stay during the event you are hosting. On average, group rates are 15% to 40% lower than standard rates.
Does it cost money to block hotel rooms?
Most couples can (and should) be able to block rooms at any hotel without a deposit. Rather than getting a regular room block, they need to ask for a courtesy room block. This is the kind of room block where you don’t have to put down a deposit and there is no fees for unused rooms.
How do I get a hotel room block?
Arranging Hotels for your Wedding
As a key bit of advice, reserve a block of rooms for your guests at special rates at one or two select hotels with plenty of time before the big event. At most hotels, and as a general rule, the minimum number of guests rooms required to make a block is 10 rooms per night.
How far in advance should I book a block of hotel rooms?
Couples typically reserve hotel room blocks about 3-8 months before the wedding. To do this, narrow your search to a handful of hotels (Hotel Planner is a great tool to start with!) and give each of them a call, asking for the venue manager.
How do you negotiate a hotel block?
Here are five tips on how to negotiate the best rate on a hotel room block.
- Start Your Search Early. The earlier you start looking and booking, the more options you’ll have. …
- Plan for the Right Number of Rooms. …
- Do Your Homework on Rates. …
- Ask if On-site Events Can Lower Your Rate. …
- Go Over the Contract with a Fine-toothed Comb.
What does 20% attrition mean?
Cumulative – This means that your room pick-up is based on your total pick-up for all dates of your event. For example, if you have a block of 50 rooms per night for a four-night event, this counts as a cumulative 200 room night block. If you have a 20% attrition allowance, you can drop 40 room nights without penalty.
How can I book a hotel without paying?
No advance payment for most reservations When you make a reservation through HotelGuides, your credit card is usually not charged. In fact 90% of our reservations do not require an advance payment of any sort. You simply pay the hotel when you arrive or check out.
What is a courtesy room block?
A Courtesy Block is a block of rooms held for your group with a cut-off date (usually 30 days prior to check-in). At the cut-off date, the hotel will release any unbooked rooms in your block back into their inventory without financial obligation for you.
How many hotels should I block for my wedding?
How many different hotels should we book room blocks at? If you’re hosting a destination wedding, three hotels in different price points should be plenty. If your wedding is local, one hotel should be fine depending on your guest list. If you have a large number of out-of-towers, three hotels may be a better bet.
Do you have to do a hotel block for a wedding?
While a room block isn’t required, setting aside a block of rooms at a local hotel or two will help ensure that your guests have somewhere to stay — especially if you’re getting married on a holiday weekend or during a busier time of the year in a popular destination.
How do you put a room block on an invitation?
For your convenience, a block of rooms has been reserved at [name of hotel] in [city]. When calling to make your reservation, please mention the [your last names] wedding in order to receive a discounted rate. Please call [hotel’s phone number] to make your reservation.