How do you block hotel rooms for a wedding?
Arranging Hotels for your Wedding
As a key bit of advice, reserve a block of rooms for your guests at special rates at one or two select hotels with plenty of time before the big event. At most hotels, and as a general rule, the minimum number of guests rooms required to make a block is 10 rooms per night.
Does it cost money to block off hotel rooms for a wedding?
Most couples can (and should) be able to block rooms at any hotel without a deposit. Rather than getting a regular room block, they need to ask for a courtesy room block. This is the kind of room block where you don’t have to put down a deposit and there is no fees for unused rooms.
When should you block off hotel rooms for a wedding?
Couples typically reserve hotel room blocks about 3-8 months before the wedding. To do this, narrow your search to a handful of hotels (Hotel Planner is a great tool to start with!) and give each of them a call, asking for the venue manager.
How do you calculate room block for a wedding?
Detailed Answer. Estimate the total out of town guests coming and use half that number as a guide for how many rooms to reserve for the wedding. So if you have invited 100 guests and fifty are coming from out of town, you would look to reserve about 25 rooms.
How do you negotiate a hotel block?
Here are five tips on how to negotiate the best rate on a hotel room block.
- Start Your Search Early. The earlier you start looking and booking, the more options you’ll have. …
- Plan for the Right Number of Rooms. …
- Do Your Homework on Rates. …
- Ask if On-site Events Can Lower Your Rate. …
- Go Over the Contract with a Fine-toothed Comb.
What does 80% attrition mean?
A typical hotel contract will hold the group accountable for rooms not sold below a certain percentage of rooms blocked – usually 75-80%. Attrition is based on the cumulative room pickup, or the total number of room-nights sold for the length of the reunion (one room-night equals one room sold for one night).
How many hotel rooms should I block?
You should reserve hotel room blocks with at least two hotels if you’re having a destination wedding with a lot of out-of-town guests, you’re getting married at a hotel with exceptionally pricey rooms or you have a larger-than-average guest list (more than 140).
How Does reserving a block of rooms work?
The basics: A hotel room block is a reservation of 10+ hotel rooms. The perk of a room block is that they save you time, money and ensure that all of your guests will have a place to stay during the event you are hosting. On average, group rates are 15% to 40% lower than standard rates. This deal is already sweeter.
How do I block hotel rooms for events?
To create your block, you’ll want to pin down the number of rooms you’ll need as well as your reservation dates. Then, call the hotels that you’ve chosen and discuss the reservation terms. When everything is arranged, send all of the details out to your guests so that they can make their reservations.
Do I need to block hotel rooms for wedding?
While you’ll definitely want to coordinate a hotel block if a large segment of guests are coming from out-of-town or you’re planning a destination wedding, it’s also a good idea even if most guests are local. … “Sometimes people want to stay overnight and make the wedding weekend an extended getaway.”
What is a courtesy room block?
A Courtesy Block is a block of rooms held for your group with a cut-off date (usually 30 days prior to check-in). At the cut-off date, the hotel will release any unbooked rooms in your block back into their inventory without financial obligation for you.
How can I get out of a hotel attrition?
Ways to Mitigate Attrition
Any opportunity that they might have to resell those rooms will work to your advantage. Be sure there is a resell clause in your contract! Add attrition dates into your calendar or project timeline, so you do not miss the opportunity to release rooms without penalty.
How many hotel rooms should I block for a wedding?
When reserving a hotel room when do you pay?
In fact 90% of our reservations do not require an advance payment of any sort. You simply pay the hotel when you arrive or check out. When you are charged a deposit for a reservation, your credit card is charged by the hotel, not by HotelGuides.