How to block hotel rooms

Does it cost money to block hotel rooms?

Most couples can (and should) be able to block rooms at any hotel without a deposit. Rather than getting a regular room block, they need to ask for a courtesy room block. This is the kind of room block where you don’t have to put down a deposit and there is no fees for unused rooms.

Do I need to block hotel rooms for wedding?

While you’ll definitely want to coordinate a hotel block if a large segment of guests are coming from out-of-town or you’re planning a destination wedding, it’s also a good idea even if most guests are local. … “Sometimes people want to stay overnight and make the wedding weekend an extended getaway.”

How many rooms should you block off for a wedding?

10

How do I find hotel block rates?

In most cases, you’ll get group rates in less than five minutes. When you see a rate you like, simply block the rooms at that hotel. Your second choice is to call each hotel individually and ask to speak to the sales manager. Ask them if they offer a courtesy room block, and if they do, then ask for a group rate.

How do you negotiate a hotel block?

Here are five tips on how to negotiate the best rate on a hotel room block.

  1. Start Your Search Early. The earlier you start looking and booking, the more options you’ll have. …
  2. Plan for the Right Number of Rooms. …
  3. Do Your Homework on Rates. …
  4. Ask if On-site Events Can Lower Your Rate. …
  5. Go Over the Contract with a Fine-toothed Comb.
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How many hotel rooms should I block?

You should reserve hotel room blocks with at least two hotels if you’re having a destination wedding with a lot of out-of-town guests, you’re getting married at a hotel with exceptionally pricey rooms or you have a larger-than-average guest list (more than 140).

How do hotels pick wedding guests?

Arranging Hotels for your Wedding

As a key bit of advice, reserve a block of rooms for your guests at special rates at one or two select hotels with plenty of time before the big event. At most hotels, and as a general rule, the minimum number of guests rooms required to make a block is 10 rooms per night.

What is a courtesy room block?

A Courtesy Block is a block of rooms held for your group with a cut-off date (usually 30 days prior to check-in). At the cut-off date, the hotel will release any unbooked rooms in your block back into their inventory without financial obligation for you.

How can I get out of a hotel attrition?

Ways to Mitigate Attrition

Any opportunity that they might have to resell those rooms will work to your advantage. Be sure there is a resell clause in your contract! Add attrition dates into your calendar or project timeline, so you do not miss the opportunity to release rooms without penalty.

When reserving a hotel room when do you pay?

In fact 90% of our reservations do not require an advance payment of any sort. You simply pay the hotel when you arrive or check out. When you are charged a deposit for a reservation, your credit card is charged by the hotel, not by HotelGuides.

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